Business

The benefits of a paperless office

Save space. Goodbye filing cabinets! Having your files all stored on your computer (and backed up on the cloud, of course) is going to save you a load of space. It also means you can expand your team and make the most of the room you have in your office, or you could downsize and make a saving on your rent.

Save time. Just hit ‘search’ when hunting for documents. You can also automate so many tasks these days it will revolutionise the way you work. Rather than wasting your time with tedious administrative work, setting up workflows on applications will allow you to complete some tasks in seconds or minutes.

Collaboration becomes easier. Jump on the same document as a collaborator makes communicating your thoughts a lot easier. Here at Futrli, we rely on Google Docs a lot because they’re easy to amend on the go or remotely. All automatically backed up in Google Drive, we can rest assured our work is safe and waiting for us to come back to the next morning. We’re always jumping on video calls to discuss our work, mostly using Zoom.

Stronger security. There can be nothing worse than a document falling into the wrong hands. You’ll need to implement a policy in which everyone working for you understands; get a system in place that logs the creation and use, all the way to the destruction of a document. Software like Futrli, for example, allows you to control your entire account, and give access to some dashboards to managers, supervisors or even entry-level employees.

Customer satisfaction improves. In the modern world, we’ve got used to instant everything. Is your business using technology to help your customers? Having this functionality stops the relentless ringing of the phone from disrupting your admin time and will see your customers being served quicker and more efficiently.

It’s cost-effective. While post is preferred by some, and is unavoidable in some industries, sending out mass letters going to cost you. Can you say the same thing in an email? With design technology being so advanced, you could say the same thing but more nicely presented, with your branding, effectively for free. This takes into account the amount spent annually on paper, ink, etc and maintenance against the longevity of a computer bought new.

Great for the environment. Cutting down on your paper consumption will lower this rate of unsustainable deforestation, though you’ll need to look into responsibly disposing of your electronics too to really make a difference.

Disaster recovery is possible. Backing up your work (which cloud-powered apps will automate for you) means even if you have managed to accidentally delete it, there’s a good chance you can recover it. Jotting down a note to yourself and never seeing it again happens to the best of us, and it’s such a pain. Write it on your computer, phone or tablet and even if that breaks or gets lost, recovery is possible if you’ve backed up.

 

 

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